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The Night Walk Terms and Conditions
Please carefully read the following terms, conditions and safety information. To take part in The Night Walk you must have read, understood and accepted these conditions.
Important information:
Footwear – it’s important you wear the appropriate footwear as this is a 5km route and some patches of pavement may be uneven in places.
Accessibility – please contact a member of the Fundraising team to discuss any accessibility needs for this event.
Children – children under the age of 14 are not permitted to take part. Those between the age of 14 and 18 must be accompanied by a paying adult. Any children spectating are solely the responsibility of their parent/guardian.
Parking – we are unable to provide parking as part of this event. There are public car parks available close by and public transport options as laid out below.
General public – please note, there will not be any road or pavement closures during this event. The space will be shared with the general public.
General Health and Safety:
The minimum age to take part in The Night Walk is 14 years old. All participants under 18 must have parental/guardian permission and always be accompanied by a paying adult. An adult can be responsible for one under 18 only. Children are welcome to come along as spectators and cheer you on though!
Medical Information – By registering for this event you confirm to the best of your knowledge that you are in good health and physically fit enough to safely take part. You must seek medical advice from your GP if you’re in any doubt as to your physical ability to participate in the event. You are responsible for your own medical condition and enter at your own risk. Norfolk and Waveney Mind will not accept liability for any injury or loss as a result of your participation, but your statutory rights remain unaffected.
You will be required to fill out a medical form prior to the day of the event, a link to which will be emailed to you as part of your booking confirmation. This form is compulsory. In the very unlikely event you suffer a medical event and lose consciousness, we need the medical form to pass on to an ambulance crew if that is required. All medical forms will be securely destroyed immediately after the event. Nobody will be reading your medical form unless medical intervention is required.
Do not take part on the day if you have a fever or chest infection, or if you have experienced diarrhoea / vomiting within the preceding 48 hours.
Like any challenge event you need to ensure you are properly fuelled on the day, so please don't skip breakfast, and we strongly advise you not to drink alcohol the night before or on the day of the event. Alcohol lowers your body temperature, slows your reaction times and impairs your judgement.
Liability:
Norfolk and Waveney Mind shall not be liable for any injury or loss to persons or their property that might occur as a result of their participation in or attendance at the Event. It is advised that you leave belongings in your car or with supporters.
General event rules:
Given the limited number of spaces for the Event, entry fees are non-refundable. Furthermore, where we have a right to refuse your entry to the Event under these Rules, no refund will be given.
We reserve the right to postpone and/or cancel the Event in our absolute discretion due to factors such as (but not limited to) adverse weather conditions.
We reserve the right to refuse entry to the Event in our absolute discretion if for whatever reason we consider a person unfit to take part. We may also ask you to withdraw during the Event if we have concerns about your ability to complete it due to fitness, injury or otherwise. If you continue, you do so with the understanding that you absolve Norfolk and Waveney Mind of all and any responsibility and progress entirely at your own risk.
Use of Personal Data:
By providing personal data to Norfolk and Waveney Mind when you register for the Event, you confirm that you consent to such data being used by Norfolk and Waveney Mind for the purposes of organising, staging, and administering the Event.
If you provide personal data on behalf of additional entrants, you also confirm that you have obtained their consent for such data to be used for the same purposes.
In the case of an emergency, the Volunteers and Norfolk and Waveney Mind may pass any personal details provided (either when registering for the Event or otherwise) to the emergency services or health care professionals, and also use them for the purposes of contacting emergency contacts. If you provide personal details on behalf of someone else, you confirm that you have their consent for their details to be used in this way.
Participants consent to their details (which will be obtained by medical providers if participants are treated by them at the Event) being passed to the Volunteers and to Norfolk and Waveney Mind. These details shall only be used for administration and health and safety purposes and to fulfil legal obligations (including those under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.) All medical and personal data will be held securely by Norfolk and Waveney Mind and deleted after the event.
Photography/Videography:
By taking part in the Event, all participants, volunteers and spectators agree that they are happy for their names and any video footage, stills or photographs taken of them during the Event by the Volunteers or Norfolk and Waveney Mind to be used by Norfolk and Waveney Mind to publicise the Event and for commercial and/or fundraising purposes including, but not limited to, television broadcasts, advertising, publications, marketing material, merchandise, social media, personalised direct mail, social media and other documents that may be made available to the public.
If you wish to withdraw photograph consent, please contact event organisers prior to the event.
Sponsorship Money and Donations:
Any monies raised in connection with the Event are held on trust for
Norfolk and Waveney Mind and must be passed to Norfolk and Waveney Mind. We ask that you do this as soon as possible after the Event. You can:
Pay in your sponsorship money online on your Just Giving page; or
Send cheques made payable to " Norfolk and Waveney Mind" to: Norfolk and Waveney Mind, 50 Sale Road, Norwich, Norfolk, NR7 9TP
Stating your name on the reverse.
You have a legal responsibility to ensure that all sponsorship
monies/donations received by you for the Event are paid to Norfolk and Waveney Mind.
If you have any questions relating to The Night Walk terms and conditions please email
fundraising@norfolkandwaveneymind.org.uk
Go back to The Night Walk page